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Documentation Audit

Overview

Gathering paperwork and documenting quality procedures can take time. Once you have submitted the materials below, QMC’s Manager will review your paperwork before scheduling an on-site audit.

This documentation audit may take up to 28 days to complete.

Documentation Requirements for the AISC Erector Certification

Following are the materials you'll need to submit for the initial/full documentation audit. These requirements are also listed at:

NOTE: If you are renewing certification, you'll only need to submit payment and a profile verification form that will be included in your renewal packet.

AISC Certification Application Form

If you have not already, submit a completed AISC Certification application form.

This form is necessary when applying or upgrading for new certifications.  The information must be up-to-date and include any special circumstances such as, visiting multiple facilities in order to complete the audit.

Waiver and Indemnity Agreement 

Submit a completed Waiver and Indemnity Agreement.

Self Audit

Applicant must conduct a self audit using the AISC Erector Certification checklist.

A copy of the audit results must be submitted.

Written Quality and Safety Policy

The Applicant must submit a statement of its commitment to achieving stated company quality and safety goals, signed by the highest level of management at the facility. This statement is the means by which management publicly communicates quality and safety goals for the company. Goals other than those related to quality and safety may be included, but the auditor may elect to review only required quality and safety documentation. Goals for each major work activity affecting quality and safety should be considered. Separate policies for each function are acceptable but not necessary.

Organizational Chart

An organizational chart shall be submitted showing all key personnel positions that affect quality and safety, for both field and home office. All supervisory position titles must be shown. The titles must match titles in biographical information required below. The chart must show formal reporting relationships and informational (doffed line) relationships between positions, which pertain to quality and safety systems.

Job Descriptions

Job Descriptions shall be provided for all key personnel positions including executive management, which involve formulation or administration of quality and safety systems.

Biographical Information

Biographical information shall be submitted for personnel filling key quality and safety system positions including the job site Superintendent, Engineering Manager(s) Operations Manager(s), Safety Manager(s). One person can fill more than one function in the quality and safety systems. The biographical information is to include the title(s) of the position(s) held by each individual. That title must match a title on the organizational chart. Include information relating to the individual’s qualifications for each position held, including the year starting in the business, the year starting in the position(s), education, pertinent training, experience, association memberships and certifications. Include the specific job assignments, the class of work performed and duties and the previous job titles.

Insurance

Provide a current insurance certificate indicating the coverages in force, a contractual liability endorsement, and policy limits for all policies of insurance held by the Applicant.

Project Listing

Provide a list of projects showing the last twenty-five (25) projects or the last three years ofcompleted projects which ever is shorter. The list must include the project contract number, name, approximate tonnage and person-hours, final contract value, and a brief description of work performed (for example: four story beam and column office building, simple, non-continuous beam span highway overpass, etc.). Information for projects must be provided for field erection work only. The work should be characterized as to its primary fastening method, (e.g. welding, bolting.) Completed project listing is required for initial applications only. The applicant must provide a list of current projects with the initial application and with subsequent annuals and full audits to aid the onsite auditor in selecting erection sites to visit.

Procedures

Written quality and safety system procedures are to be included. The following written procedures from the applicant’s quality and safety system are mandatory and must be submitted with the application.

  1. Quality System Procedures

    1.   Example of a weld procedure, one for each process used.

    2.   Bolt installation procedure

    3.   A Project Specific Erection Plan example

    4.   A Nonconformance procedure

  2. Safety Programs Procedures—to include but not limited to:

    1. Fall protection

    2. Project Specific Safety Plan example

    3. Control and protection of openings

    4. Personal protective equipment program

    5. Confined space program

    6. Lock out/Tag out program

    7. Periodic equipment inspection

    8. Lead exposure/abatement (Advanced Steel Erector Category only)

    9. Removal of rivets (Advanced Steel Erector Category only)

Erection Company Safety Records

Provide the following records for the three-year period immediately preceding the date of application:  

  •  The company’s Workers’ Compensation experience modification factor,
  •  The OSHA Recordable Incidence Rate.
  •  The OSHA Lost Workday Incidence Rate.

Questions & Submission

Please call or e-mail us if you have any questions or need further clarification about any of the items listed above.

(312) 670-7520  
certinfo@qmconline.com

 

Please send quality management system materials to:

Quality Management Company, LLC 
Attn: Certification Administration Team
One East Wacker Drive, Suite 700
Chicago, IL 60601